Mobile Tools for Managers or any professional to Enhance Productivity
The
ability to manage different tasks all at once, is a prerequisite to success as
a manager, whatever the field you are in. Right from managing stakeholders to
planning tasks, scheduling meetings, brainstorming for new ideas or
troubleshooting—multi-tasking is the way to go. Yet, this does not allow you
any leeway with accuracy and exactness. The solutions you propose or implement
must be flawless! So, how do you manage the onslaught of multiple tasks as a
manager? Use technology and your best buddy the mobile phone, to your advantage
and sail through your workday!
Managers
also need to be ready with answers—a key aspect in relationship building. Be it
an internal stakeholder, or an external client, “always on” is the bare basic
expectation. Expect to work remotely, even at odd hours, to deliver what is
desired. Sounds intimidating? Worry not, for mobile phones today come with a
slew of organizing and management applications. Let’s dig into some of those!
Manage
To-Dos smoothly:
Professional life is more often than not a long list of to-dos. Give your
to-dos shape and character by installing list-making applications on your
smartphone. Track the progress of that latest project, or remember to call your
boss on his/her birthday with inbuilt reminders and deadline features. Many
listing applications allow lists to be shared with colleagues and teams. Now,
never miss out on communicating an agenda, just share notes with your team
virtually and stay updated! Evernote, Google Keep and Wunderlist, are some
interesting ones to consider.
Make
Knowledge, share knowledge, secure knowledge: As the subject matter expert, you may
find hordes of colleagues flocking to you for advice or experience-sharing. It
is a great idea to initiate a knowledge management initiative that allows you a
wider reach with streamlined efforts. Be sure to secure the system with proper
backup mechanisms, because in case of an outage, all the efforts may go in
vain. Choose a secure online backup mechanism or solution provider in adherence
with domain compliances. Look for easy and quick data restoration options,
cloud-based flexible storage and security layers. Leveraging knowledge for
advancement also entails managing the knowledge well.
Be
productive with Office 365:
Making and delivering presentations, speech scripts, analyzing the latest
balance sheet on Excel—the list of enterprise software-dependent tasks is
endless. Imagine if you have to work while you are not at your desktop. How do
you access all those latest versions remotely? Thankfully, Office 365 comes
with Cloud backup capabilities, allowing you access from any device, from
anywhere. Cloud-based productivity suites are a must, especially for flexible
work environments such as, telecommuting, flexi-working and geographically
spread virtual teams. Conduct a long-distance interview using Skype for
Business, or collaborate for the latest idea real-time, with IM. One person or
multiple-person interfaces must be taken advantage of, to get work done as you
want.
Streamline
the logistics and operations:
Believe it or not, a significant part of our time at work is spent in
transactional or operational tasks, which though not value-adding, are equally
important. Even the basics for the administration department, such as, ordering
of food during working lunches can be greatly simplified by using ready apps.
Rev up the efficiency on the mundane and allocate more time to the value-adding
work. Try out applications such as Uber (for transport), taskRabbit (for
couriers) and ZeroCater (for food delivery).
One
stop shop for all tasks:
Do you feel overwhelmed trying to juggle various tasks and staying updated on
what needs to be done next? Managed services solution suites are for you.
A centralised dashboard that provides real-time visibility into progress statuses,
are now available as a mobile app. Right from vendor management to pushing the
right communication, get the right enterprise product from the market and
forget your woes of multi-management.
Being
an effective manager, is an art as well as science. Knowing what to use and how
to use to get things done, is a critical competency that few possess. Yet, you
can fortify this skill by relying on the wonderful world of mobile! Learn to
use your smartphone to your professional advantage and be “always on” with a
smile!
Source | http://www.readitquik.com/
Regards
Pralhad
Jadhav
Senior
Manager @ Library
Khaitan & Co
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